Job: United States Probation Clerk/Receptionist
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Position Title: United States Probation Clerk/Receptionist
Announcement Number: WAEP 2013-02
Court Name: Washington Eastern Probation
City, State: Yakima, WA
Permanent Position: Yes
Job Grade: CL 22/23
Salary Min: $25,041.00
Salary Max: $50,462.00
Closing Date: May 10, 2013
Open Until Filled: Yes
Position Description: The receptionist/probation clerk performs a variety of duties and responsibilities that include, but are not limited to, the following: # Performs receptionist duties by greeting telephone callers and visitors/clients; # Answers routine questions, and directs callers/visitors/clients to the appropriate staff person; # Formats, types, and edits reports developed by the probation and pretrial services officers, often within a short time frame; # Prepares petitions, judgments, orders, and other court- related documents under the direction of an officer; # Prepares letters, memoranda, and recurring reports and forms, insuring that all are proofread for grammar and punctuation; # Organizes and prepares case files in accordance with established case management procedures; # Receives and transfers case files to and from other districts; # Conducts criminal record checks through local and national law enforcement computer systems; # Assists officers in obtaining verification and information necessary in the preparation of investigative reports submitted to the Court; # Enters statistical data into an automated case-tracking database; # Makes entries to chronological records from information provided by officers through dictation; # Reviews monthly supervision reports for completeness and updates the automated case tracking system; # Transcribes dictation, and scans and uploads documents into electronic case file; # Assists persons reporting from prison or from court on reporting procedures; # Performs other duties as assigned. # Incumbent has daily contact with persons with violent backgrounds.
Qualifications: High school graduate or equivalent; # Solid understanding of office procedures, practices, processes, and mission; # Excellent oral and written communication skills and detail oriented; # Ability to interact effectively, appropriately, and tactfully with a variety of people; # Excellent skills in grammar, spelling, and proofreading; # Proficient in organizing work, multitasking, and ability to follow detailed instructions; # Skill in using multi-line telephone efficiently and in a timely manner; # Knowledge and skill in a variety of software applications to prepare reports and correspondence; # Skill in using standard office equipment such as copiers, fax machines, scanners, keyboard, etc; # Proficient in typing and transcribing dictation; # Ability to adapt to ever-changing technology and workplace change
Specialized Experience: COURT PREFERRED SKILLS: # Technical or 2-year degree with legal/office emphasis or the equivalent clerical, office or work experience in legal field. # Two years general experience, which is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position; # Knowledge of the criminal justice system, particularly as it relates to the Federal probation system. # Proficient in use of computers, software programs and transcription equipment.
Benefits: Judiciary employees serve under excepted appointments, not competitive civil service. Federal benefits include accrual of 13 to 26 days of annual leave per annum based on years of service, as well as 13 days of sick leave per year, and retirement benefits. There is optional enrollment in Federal health insurance, dental and vision insurance, life and disability insurance, long-term care, flexible spending accounts, and employees contribute to a Thrift Savings Plan, (similar to a 401K plan). There are 10 paid Federal holidays per year and access to an Employee Assistance Program (EAP). This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.
Misc: Due to the anticipated volume of applications, only applicants selected to participate in the interview process will be notified. Those selected applicants will be tested on their knowledge, skills, and abilities. Reference and background checks will be conducted on final candidate(s). The U.S. Probation Office reserves the right to amend or withdraw this announcement, or to fill the position as soon as possible, without prior written notice. For further inquiry, please contact Human Resources Specialist Nancy Wideman at (509) 742-6317.
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