Fred Hutchinson Cancer Research Center
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Research Administrator IV (Grants & Contracts)
at Fred Hutchinson Cancer Research Center
- Job ID
- Regular Full-Time
- Fred Hutchinson Cancer Research Center
- Grants and Contracts
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Human Biology Division at Fred Hutch is seeking an experienced Research Administrator (RA) (level III or IV depending on experience). In this position, the RA plans for and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments. The RA collaborates with Principal Investigators and interfaces with other departments as needed on administrative and strategic planning and works autonomously to complete nonscientific grant content and tasks, advise the PIs on relevant matters and develop effective solutions to related issues.
- Participate in strategic planning activities such as setting goals and defining annual objectives
- Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
- Develop, run and analyze reports aimed at oversight of over/under spending, compliance with regulations and forecasting future expenses.
- Funding Source Administration- Lead the process of preparing grant submissions and post award activities by conducting tasks such as:
- Working with faculty to develop strategies for responses/requests
- Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
- Prepare and review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders
- Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
- Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
- May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
- Serve as a central point of contact to answer questions and facilitate solutions
- Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed
- Identify space and resource shortages and develop recommendations to resolve related issues
- Oversees the management of projects including occasional event planning and management
- Communicates with other departments/entities on Primary Investigator (PI)’s behalf.
- Resolves discrepancies and issues with stakeholders on PI’s behalf
- Perform other responsibilities as required
- Coach and develop lower level staff
- Bachelor's degree or equivalent
- Three or more years of work experience building, overseeing, and managing budgets
- Previous work experience in grants and contracts field
- Knowledge of relevant regulatory guidelines related to funding such as IRB, IACUC, MUA
- Excellent written and verbal communication skills. Ability to tailor communications to specific audiences
- Advanced computer skills:
- MS Word, Access, Adobe Acrobat and advanced knowledge of Excel required
- Working knowledge of Excel formulas and functions within Excel (e.g. working with Pivot Tables)
- Demonstrated ability to multi-task in a fast-paced fiscal management environment
- Demonstrated ability to work effectively in a team environment as well as individually
- Ability to problem-solve and process information quickly with a high attention to detail