Kaiser Permanente

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Administrative Specialist B Harrison Hospital (.9 Bremerton)

at Kaiser Permanente

Posted: 3/26/2019
Job Status: Full Time
Job Reference #: 773903
Keywords: office

Job Description

Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.
Essential Responsibilities:
  • Proofreads documents for typographical, spelling and content errors.
  • Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information.
  • May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
  • Collects data with direction, formats ad hoc reports and produces variance reports.
  • Operates a variety of office equipment.
  • May place order for supplies and office equipment.
  • Uses a variety of word processing software to type letters, reports, and presentation materials.
  • May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information.
  • May perform desktop publishing.
  • Maintains calendars, arranges appointments, meetings and travel itineraries.
  • Answers telephone inquiries, takes and relays messages and greets visitors.
  • Screens telephone calls/visitors, refers to appropriate staff member.
  • Explains departmental policies and procedures in response to inquiries.
  • May provide information to top level management, Board Members and external customers or stakeholders.
  • Establishes/maintains complex departmental filing system including confidential departmental files and records.
  • Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations.
  • Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations.
  • Takes and produces minutes for manager's review.
  • May provide training and direction to other non-exempt personnel on a routine ongoing basis.

  • Qualifications

    Basic Qualifications:
  • Minimum three (3) years in administrative or comparable experience.
  • Education
  • High School Diploma OR General Education Development (GED) required.
  • License, Certification, Registration
  • N/A
  • Additional Requirements:
  • Writing and math skills.
  • Customer service and communication skills.
  • Initiative and analytical ability.
  • Proficiency with software used by the department.
  • Typing: 55 WPM.
  • Skills testing as appropriate.
  • Preferred Qualifications:
  • Some College, Advanced education courses.